At ConserveConnect, we are committed to protecting your privacy and handling personal data responsibly, transparently and in accordance with applicable United Kingdom data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This agreement explains how personal information submitted through ConserveConnect may be collected, processed, stored and used in connection with directory listings, project submissions, grant support services, service requests and related conservation and heritage activities.
1. Consent
By submitting information through ConserveConnect, creating an account, publishing a listing, submitting a service request or participating in grant support and project development services, you consent to the collection and processing of your information in accordance with this agreement.
Where required, you may withdraw consent at any time by contacting us directly. Withdrawal of consent may affect the operation of listings, accounts, project submissions or related services.
2. Information We May Collect
Depending on the services used, we may collect information including:
For grant support and project development services, additional information may include:
3. How We Use Information
Information submitted through ConserveConnect may be used for purposes including:
We do not sell, lease or repurpose personal data for unrelated third party marketing purposes.
4. Grant Support & Project Information
Users submitting Grant Support Requests or participating in heritage funding, conservation or project development services through ConserveConnect may provide additional project related information, including descriptions of heritage assets, conservation proposals, photographs, reports, surveys, budgets, planning information and other supporting documentation.
Such information may be processed internally by ConserveConnect for the purposes of:
Some information submitted through Grant Support Requests may form part of a publicly visible project listing where users choose to publish project details publicly. Other supporting information may be retained privately for internal review, project management or specialist coordination purposes.
Unless expressly authorised by the user, confidential project documentation and non public supporting information submitted as part of grant support or project development services will not be publicly displayed on the platform.
Where necessary for the purposes of project support or specialist coordination, relevant information may be shared with carefully selected third party professionals, consultants or specialist organisations directly connected with the project. Such sharing will be limited to information reasonably necessary for project assessment, coordination or support activities.
ConserveConnect will take reasonable steps to ensure that project related information and supporting documentation are handled securely and in accordance with applicable UK GDPR and data protection requirements.
5. Public Listings & Visibility
ConserveConnect operates as a public directory and project platform. Certain information submitted through listings, service requests or project submissions may therefore be publicly visible depending on the type of submission and user preferences.
Users are responsible for ensuring that information they choose to publish publicly is appropriate for public display.
Where private or restricted project workflows are used, ConserveConnect will make reasonable efforts to distinguish between publicly visible information and privately managed project information.
6. Specialist Referrals & Third Party Services
ConserveConnect may introduce users to third party professionals, consultants, contractors, suppliers or specialist organisations connected with heritage, conservation and restoration activities.
Where information is shared with third parties for project support or coordination purposes, such sharing will be limited to information reasonably necessary for the relevant activity.
ConserveConnect is not responsible for the independent privacy practices, conduct or services of third party organisations or professionals operating outside the platform.
7. Data Retention
We retain information only for as long as reasonably necessary for:
Users may request removal of listings, accounts or associated information subject to operational, contractual or legal requirements.
8. Security
ConserveConnect takes reasonable technical and organisational measures to protect personal information and project related data from unauthorised access, misuse, disclosure or loss.
However, no online platform or electronic transmission method can be guaranteed to be completely secure, and users submit information at their own discretion and risk.
9. Your Rights
Under applicable UK GDPR legislation, users may have rights including:
Requests relating to personal data may be submitted through our contact details provided on the platform.
10. Changes to This Agreement
ConserveConnect may update this agreement periodically to reflect changes in services, legal requirements, platform functionality or operational practices.
Updated versions will be published on this page and continued use of the platform following updates may constitute acceptance of revised terms.
11. Contact
If you have questions regarding this agreement, personal data handling or privacy related matters, please contact ConserveConnect through the contact information provided on the platform.
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